Your warehouse grew from 200 to 900 positions in a year and the pickers no longer remember where each pallet sits. Every time you prepare an order you lose ten minutes hunting for a box someone moved without telling anyone.
How to use Warehouse Labels step by step
1. Define your location scheme
For example A01-R03-N2: aisle, rack and level. Keep the same pattern across the whole warehouse.
2. Paste the list of locations
One per line. You can build the list in a spreadsheet by dragging the numbering and paste it here.
3. Print and stick on the rack
Download the PDF, print on large adhesive paper and fix each label at the operator’s scanning height.
The Step Count: Traditional Friction vs. KorexTools
Marking locations with a marker pen and memory (4 risks)
- Handwrite the aisle name on every rack.
- Trust staff to remember the route.
- Fix it with another marker when the order changes.
- Waste time on every order hunting for stock.
With Location Labels on KorexTools (3 steps)
- Define the scheme and paste the list of locations.
- Tune bar height and width to read from a distance.
- Print the PDF and stick the labels on each rack.
Labelling the warehouse by location: why the shelf comes first and the product second
In a tidy warehouse every shelf slot has a unique address, just like a street. Labelling those addresses with a barcode lets the operator scan the location when putting away or picking a product, and the system confirms it is the right place. Mistakes like “I left the box on another shelf” disappear when the location has its own scannable label.
This tool creates one label for each location you paste, using CODE-128 by default because it accepts letters, numbers and dashes. You can add a title (for example the zone name) and download the labels as a PDF sheet or a PNG ZIP. Location labels usually need a large size and a generous bar height, so tune them in the options and test the scan from the real aisle distance.
How to design the location scheme
- •Follow a logical walking order: aisle, rack, level and position.
- •Use leading zeros (A01, not A1) so spreadsheets sort them correctly.
- •Print the location in large text too, in case the scanner fails.
Location labels against memory-based locations
| Aspect | With location labels | From memory or by hand |
|---|---|---|
| Put-away errors | Low, confirmed by scanning | High and hard to trace |
| Training new staff | Fast: scan and go | Weeks of learning the warehouse |
| Cycle counting | Faster | Slower and error-prone |
Common Mistakes and How to Avoid Them
- ⚠️Changing the location scheme halfway and leaving old labels on the racks.
- ⚠️Duplicating a location code when copying and pasting the list.
Frequently Asked Questions
Which format should I use for locations?
CODE-128, because it accepts letters and numbers and is compact. If your locations are long numbers only, ITF-14 or a plain numeric code also works.
What label size suits tall racks?
Bigger than for products: aim for bars at least 3 cm tall and a wider module so the operator can scan from a metre away.
Can I label boxes and pallets as well as shelves?
Yes. Use a different prefix for each type (for example LOC- for location and BOX- for a box) and keep the list sorted.
What I would do if I were in your shoes
«Scan from the operator’s real height and distance before printing every label: one test on a single rack saves you reprinting hundreds.» — DataKorex Engineering Team.